Question

What are the key considerations in delegation of authority in an organizational situation and what are the essential pre-requisites required for the purpose. Explain with few examples from the organization to you. Briefly describe the basic details of the organization you are referring to.

26 Oct 2017
Answer :
Word Count : 1876

Delegation of authority

The action by which a commander assigns part of his or her authority commensurate withthe assigned task to a subordinate commander. While ultimate responsibility cannot berelinquished, delegation of authority carries with it the imposition of a measure ofresponsibility. The extent of the authority delegated must be clearly stated.

Delegating

It is impractical for the supervisor to handle all of the work of the department directly. Inorder to meet the organization's goals, focus on objectives, and ensure that all work isaccomplished, supervisors must delegate authority. Authority is the legitimate power of asupervisor to direct subordinates to take action within the scope of the supervisor'sposition. By extension, this power, or a part thereof, is delegated and used in the name ofa supervisor. Delegation is the downward transfer of formal authority from superior tosubordinate. The employee is empowered to act for the supervisor, while the supervisorremains accountable for the outcome. Delegation of authority is a person-to-personrelationship requiring trust, commitment, and contracting between the supervisor and theemployee.

The supervisor assists in developing employees in order to strengthen the organization.He or she gives up the authority to make decisions that are best made by subordinates.This means that the supervisor allows subordinates the freedom to make mistakes andlearn from them. He or she does not supervise subordinates' decision-making, but allowsthem the opportunity to develop their own skills. The supervisor lets subordinates knowthat he or she is willing to help, but not willing to do their jobs for them. The supervisoris not convinced that the best way for employees to learn is by telling them how to solvea problem. This results in those subordinates becoming dependent on the supervisor. Thesupervisor allows employees the opportunity to achieve and be credited for it.

An organization's most valuable resource is its people. By empowering employees whoperform delegated jobs with the authority to manage those jobs, supervisors freethemselves to manage more effectively. Successfully training future supervisors meansdelegating authority. This gives employees the concrete skills, experience, and theresulting confidence to develop themselves for higher positions. Delegation providesbetter managers and a higher degree of efficiency. Thus, collective effort, resulting in theorganization's growth, is dependent on delegation of authority.

 

to contracting between the supervisor and employee regarding how and when the workwill be completed. The standards and time frames are discussed and agreed upon. Theemployee should know exactly what is expected and how the task will be evaluated.

·Auditing is monitoring the progress of the delegation and making adjustments in

response to unforeseen problems.

·Appreciating is accepting the completed task and acknowledging the subordinate's

efforts.

Delegation is an essential element of any manager's job. Delegation can range form amajor appointment, such as the leadership of a team developing a new product, to one ofany number of smaller tasks in everyday life of any organization - from arranging anannual outing to interviewing a job candidate. If used effectively Delegation provides realbenefits to every one involved. Major indicator of justified use of power is delegation ofauthority by the management. It is the process through which a manager gives authorityto their subordinates in order to accomplish certain assignments. The work culture, whichutilizes the delegation of authority, improves the job satisfaction motivation and moraleof employees. Further it is helpful in satisfying the employee's need for recognition,responsibility freedom and autonomy. Delegation is the manager's key to efficiency, andbenefits all. Delegation of authority is a challenging effort for all managers to masterbecause it involves effective communication, motivation, goal setting and behavioralmodification.

Problems of Effective Delegation

The steps taken for effective delegation of authority by the senior managers play animportant role in determining subordinates efficient performance of duties. It hasobserved by many authors that effective delegation of authority is not observed

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