A purchase order is a formal commercial document issued by a buyer to a seller and serves as a legally binding authorization for the procurement of goods or services. In the Procure to Pay and Accounts Payable cycle, purchase orders contain structured data that ensures clarity, control, and traceability throughout procurement, receiving, and payment processes. One of the primary components of a purchase order is the purchase order number, which is a unique identifier used to track the transaction across systems and documents, including goods receipt notes and supplier invoices. Purchase orders typically include buyer information such as the legal name of the organization, billing address, shipping address, contact details, and tax registration numbers. This information establishes the identity of the purchasing entity and ensures compliance with accounting and statutory requirements. Alongside buyer details, supplier or vendor information is included, covering the supplier’s name, address, contact information, vendor code, and tax identification numbers, which are