# Software Requirements Specification for Voter Registration System ## 1. Introduction The Voter Registration System is a computerized information system designed to register eligible citizens as voters, maintain voter records, verify applicant information, and support election authorities in managing voter registration efficiently. The system will replace or reduce manual registration procedures by providing a secure, accurate, centralized, and user-friendly platform. This SRS follows the general structure of the IEEE standard for Software Requirements Specifications and defines the functional and non-functional requirements of the proposed system. ### 1.1 Purpose The purpose of this system is to provide an online and administrative platform through which eligible citizens can apply for voter registration. Registration officers can verify applications, approve or reject them, update voter information, and maintain accurate electoral records. The system will also provide status tracking and generate necessary reports for authorized election officials. ### 1.2 Scope The Voter Registration System will allow citizens to create an account, submit voter registration applications, provide personal and address information, upload required documents, and track application status. Authorized officials will be able to examine applications, verify submitted information, approve or reject applications, correct voter records, and generate reports. The system will not conduct voting or count votes. Its primary purpose is voter registration and maintenance of voter-related records. ### 1.3 Definitions and Abbreviations SRS means Software Requirements Specification. VRS means Voter Registration System. Applicant means a citizen applying for voter registration. Voter means an applicant whose registration has been approved. Administrator means an authorized person responsible for managing the system. Registration Officer means an authorized official who verifies and processes applications. Authentication means verification of a user's identity before access is provided. ## 2. Overall Description ### 2.1 Product Perspective The Voter Registration System will operate as a centralized web-based application. Citizens will access the public interface using a computer or mobile device, while authorized election officials will use a protected administrative interface. The system will communicate with a database that stores applicant, voter, application, document, and administrative information. The system may be integrated with existing government databases or identity-verification services where such integration is legally permitted. Such external integrations are assumed to provide secure interfaces. ### 2.2 Product Functions The major functions of the system include user registration and login, voter application submission, personal information management, document uploading, application verification, application approval or rejection, application-status tracking, voter-record management, searching and reporting, notifications, and user administration. ### 2.3 User Classes The main users of the system are citizens or applicants, registration officers, administrators, and system administrators. Applicants will have limited access to their own information and applications. Registration officers will process applications assigned to them. Administrators will manage users, records, reports, and system configuration. System administrators will be responsible for technical configuration, security, backup, and maintenance. ### 2.4 Operating Environment The system will operate on a web server connected to a relational database server. Users will access it through modern web browsers on desktop computers, laptops, tablets, or smartphones. A stable internet connection will be required for online access. ### 2.5 Design and Implementation Constraints The system must comply with applicable election laws, voter-registration regulations, data-protection requirements, and government security policies. Access to personal voter information must be restricted according to user roles. The system should support secure authentication, encrypted communication, database backup, and audit logging. ### 2.6 Assumptions and Dependencies It is assumed that applicants provide correct information and valid supporting documents. It is also assumed that registration authorities have access to the necessary verification procedures. The availability of external identity-verification or government services may affect some verification functions. The system depends on a functioning database, web server, network connection, and appropriate security infrastructure. ## 3. Specific Requirements ### 3.1 Functional Requirements FR1: User Account Registration: The system shall allow eligible applicants to create an account by providing required information such as name, date of birth, mobile number or email address, and password. The system shall validate the information before creating the account. FR2: User Authentication: The system shall allow registered users to log in securely. The system shall authenticate users using their registered credentials and may provide additional verification such as OTP where required. FR3: Voter Registration Application: The system shall allow an authenticated applicant to submit a voter registration application. The application shall contain personal details, date of birth, gender, residential address, contact