Question
What are the steps involved in site selection for organising an event?
Answer :
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Skip in 10
Selecting the Venue
Step 1: Analyse the event's need for a venue
It is necessary to ask many questions about what sort of venue is needed. Here are just a few of the questions that should be considered.
- Do we need an indoor or outdoor venue?
- What audience capacity does the event require?
- How long do we need the venue for, including setup and takedown?
- Is it necessary to select a venue with good public transport access?
Step 2: Investigate possible venue
In a large metropolitan area there may be a great variety of venues from which to choose. However, outside of the metropolitan areas choice may be extremely limited.
On the assumption that your organisation does not own and operate a perfect venue for their event, event organisers should research possible venues by:
- Contacting government agencies who may maintain and publish a database of sporting, cultural and educational venues
- Consulting industry peak bodies that represent organisations in the sport and recreation industry and/or the entertainment industry
- Searching the "Yellow Pages" Directory or the "Yellow Pages" Internet web site
- Utilising one of the CD ROM products on the market to search an electronic database of telephone numbers by name field or business category field
- Contacting schools, colleges and universities individually
- Telephoning a venue and asking for assistance, if they cannot help they will more than likely refer you to someone who can
- Telephoning experience event managers and/or sports administrators.
All information, even subjective comments, found as a result of researching venues should be retained for future use. Event managers should create their own database.
Step 3: Make site visits
Once some possible
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